Outsource the admin work of your training organization.
Session invitations, attendance sheets, learner files, funding applications, follow-ups: we take care of the admin side of your courses. Your dedicated assistant knows your tools and the rules of your sector. You get time back for what matters: your learners and your teaching.
Admin is eating into your teaching time
Every training session means documents to produce, send, chase and file. A forgotten invitation, a missing attendance sheet, an incomplete funding file: a payment gets stuck, or proof is missing on audit day. So you're back at it in the evening, between sessions.
Hiring a full-time assistant is expensive for a small organization. Doing everything yourself slows your growth. There's a simpler solution.
What we take care of, before, during and after your sessions
We follow your learners' journey at every step. You choose what to hand over: some of it, or all of it.
Before the course
- Building a complete file for each learner
- Preparing and tracking funding applications (such as OPCO and CPF in France)
- Organizing learner, trainer and room schedules
- Sending session invitations
During the course
- Managing attendance sheets
- Formatting your course materials
- Coordinating your sessions from start to finish
After the course
- Preparing the reports required after each session
- Checking that every file is complete and compliant
- Preparing evidence for your quality audits (such as Qualiopi in France)
Day to day
- Updating your sessions and course listings on your platforms (such as EDOF in France)
- Keeping your training management software up to date, such as Digiforma
- Following up by email and phone
Quality audits: evidence ready, not a last-minute rush
Our assistants know the Qualiopi framework, the French quality certification for training providers. They've already prepared evidence files for initial, surveillance and renewal audits. In practice, every document is produced, dated and filed in the right place as sessions go by. On audit day, you have nothing to piece together.
The audit itself stays between you and your certifying body. Our role: making sure your evidence is up to date and easy to find.
We work in your tools, not around them
Our assistants work in the tools you already use, such as Digiforma for course management and EDOF for course listings in France. If you use other software, we learn it during setup. You don't change anything about how you work: adapting is our job.
What stays in your hands
Teaching, your course content and running the sessions.
Official accounting and tax filings, which stay with your accountant.
The quality audit itself, which takes place between you and your certifying body.
We prepare, we track, we follow up. You decide and you sign.
A dedicated assistant, with a whole team behind her
Handing your course admin to someone who works alone is risky: if she's away, swamped or leaves, everything stops.
With Wepeps, your assistant is dedicated to your organization and supervised every day. If she's away, we replace her. You have no one to manage: that's the principle of a managed service.
We're a team based in Antananarivo, Madagascar, since 2012. Find out who we are
Seven days from your go-ahead to day one
We talk. A free 30-minute discovery call: tell us about your organization and what's weighing you down.
We scope the work. The tasks, your tools, your document templates, your rules.
We train your assistant. On your organization and your tools.
She starts. We check in regularly to fine-tune.
Why you can rely on us
trained and
up and running
no commitment
Frequently asked questions
Which tasks can an assistant handle for a training organization?
All the admin for your sessions: learner files, invitations, attendance sheets, schedules, funding applications (such as OPCO and CPF in France), end-of-session reports, follow-ups. You choose what to hand over during scoping.
Can you help us prepare for a Qualiopi audit?
Yes, for the documentation side. Our assistants have already prepared evidence files for initial, surveillance and renewal audits. The audit itself takes place between you and your certifying body.
Do you work with Digiforma and EDOF?
Yes. Our assistants use these tools. If you use other management software, we learn it during setup.
How long does it take to get started?
Seven days from your go-ahead to day one, including scoping and training your assistant.
What happens if my assistant is away?
We replace her. Your work keeps going: that's the advantage of a team over a single person.
How much does it cost?
A fixed price, agreed before we start, based on the volume and scope of the work. We work it out with you during the discovery call, with no commitment.
You run your business. We handle the rest.
In thirty minutes, we look at the admin side of your training organization. You'll leave knowing what can be delegated, and where to start.