An outsourced project manager for your web agency.
Collecting client content, tracking design feedback, sending reports, chasing invoices: a dedicated project manager handles everything around production, backed by a team. You sell and you deliver. We handle the rest.
When everything goes through you, everything waits
A client who doesn't send their copy. A design waiting for approval. An invoice that never goes out. In a small agency, a project stalls the moment you no longer have time to follow up. So you coordinate everything yourself, at night, instead of selling and delivering.
Hiring a project manager is expensive for an agency your size. There's a simpler solution: outsource it.
What we take care of, from daily tasks to project management
You choose what to hand over: some of it, or all of it. Full details are on our page: operations support.
Everyday tasks
- Updating content on your clients' websites
- Preparing and sending monthly reports
- Keeping the project schedule up to date
- Uploading your articles to WordPress and publishing the content you provide
The tasks that eat your time
- Chasing your clients for content, access and approvals
- Liaising with your developers and designers on design feedback
- Preparing invoices, tracking unpaid ones and following up on payments
Managing your projects
- Coordinating your projects from start to finish, and flagging any delay right away
- Onboarding your new clients: emails, forms, files
- Keeping client dashboards and internal tracking up to date
- Writing your internal procedures along the way
Plus meetings with your future clients
We can also fill your calendar. We reach out to business owners who are planning a website or online visibility project. Before each meeting, we check their needs and timeline. You lead the conversation, and you close.
We already do this for a public funding consultancy: we manage its two founders' LinkedIn and their prospecting.
Already working with agencies
An agency that brings clients to roofing contractors
Together with the founder, we built everything: onboarding each new roofer, setting them up on the agency's tools (GoHighLevel, HotProspector), then preparing and launching their ad campaigns, including videos and audio.
Every day, we track campaign spend and results. We also handle the entire relationship with the agency's clients.
A digital marketing agency
Our assistant was the founder's first hire. She onboards new clients (emails, forms, files), keeps dashboards and internal tracking up to date, organizes meetings and writes procedures as needed.
She also makes routine updates in the ad tools. Strategy stays in the agency's hands.
A digital entrepreneur running several client projects
Our assistant keeps the client records and procedures up to date in Notion. She prepares invoices, follows up on payments and tracks web project progress.
She writes the progress updates sent to clients and schedules check-in meetings. She also uploads articles to WordPress and publishes the content provided to her on social media.
Three clients, three ways of working, one principle: the owner delegates, we handle the rest.
We don't build your websites. We handle everything else.
Wepeps isn't a white-label subcontractor. What makes your agency valuable stays with you:
Building your websites: design and development.
The strategy you offer your clients.
Selling and signing your contracts.
We coordinate, we follow up, we track. You deliver and you decide.
A dedicated project manager, with a whole team behind her
Handing your projects to a freelance project manager who works alone is risky: if they're away, swamped or leave, everything stops.
With Wepeps, your project manager is dedicated to your agency, trained on your tools and supervised every day. If she's away, we replace her. You have no one to manage: that's the principle of a managed service.
We're a team based in Antananarivo, Madagascar, since 2012. Find out who we are
Seven days from your go-ahead to day one
We talk. A free 30-minute discovery call: tell us about your agency and what's weighing you down.
We scope the work. The tasks, your tools, your clients, your rules.
We train your project manager. On your agency, your methods and your tools.
She starts. We check in regularly to fine-tune.
Why you can rely on us
trained and
up and running
no commitment
Frequently asked questions
What is an outsourced project manager for a web agency?
It's someone who coordinates your client projects without being on your agency's payroll. She collects content and approvals, liaises with your developers and designers, keeps the schedule, sends reports and chases invoices. At Wepeps, she's dedicated to your agency and backed by a team, for a fixed price.
Do you do white-label work?
No. We don't build websites, designs or SEO campaigns for you. We handle everything around production: coordination, follow-ups, reports, billing, onboarding your new clients.
Can your project manager talk to our clients?
Yes, on your behalf and by your rules: follow-ups, onboarding new clients, project tracking. The business relationship stays in your hands.
Which tools do you work with?
Our assistants already use Notion, WordPress, GoHighLevel and our clients' ad tools every day. If you use others, we learn them during setup.
Can you also find us clients?
Yes. We reach out to business owners planning a website or online visibility project, and we book the meeting in your calendar. You lead the conversation and you close.
How long does it take to get started?
Seven days from your go-ahead to day one, including scoping and training.
What happens if my project manager is away?
We replace her. Your projects keep moving: that's the advantage of a team over a single person.
How much does it cost?
A fixed price, agreed before we start, based on the volume and scope of the work. We work it out with you during the discovery call, with no commitment.
You run your business. We handle the rest.
In thirty minutes, we look at what your agency could delegate. You'll leave knowing what we can take on, and where to start.